Field LEMS in.
Accurate invoices out.
Kadefire turns field LEMS — Labour, Equipment, Materials & Services — into accurate invoices and accounting entries.
Built for industrial and commercial subcontractors across Canada and the United States who need every cost tracked — inventory by building or truck, line-item detail on every charge, equipment utilization — and converted quickly to client invoices and tax-ready accounting, GST/HST/PST or US sales tax, in one system.
20-minute working session · your tickets, rates, invoice, cost, and margin
One source of truth
The field record becomes the financial record.
No one re-enters hours, rebuilds material lists, or guesses which cost code belongs on the invoice. The approved record keeps its detail from site to ledger.
The work your crews already track
LEMS is the operating language of construction and maintenance.
Kadefire keeps all four parts together, tied to the same project, work order, cost code, approval, and invoice.
Labour
Crew hours, travel, overtime, subsistence — captured against the right work order while the detail is still fresh.
Equipment
Hours, days, operators, charge-out rates — captured against the right work order while the detail is still fresh.
Materials
Issued stock, PO receipts, quantities, cost — captured against the right work order while the detail is still fresh.
Services
Subcontractors, rentals, third-party work — captured against the right work order while the detail is still fresh.
Track every cost
Every cost tracked. Ready to invoice.
Ideal for commercial and industrial contractors running full inventory out of buildings and trucks: Kadefire keeps line-item cost detail on every charge to a project — chargeable to the client or not — and turns approved costs into client invoices for payment without re-keying.
Full inventory by building or truck
Stock lives where the crews are — main yard, shop building, or service truck. Transfers, PO receipts, backorders, and issues straight to a work order keep on-hand quantities and cost right at every location.
Line-item detail on every charge
Every labour hour, equipment hour, material, and service carries its own cost line — rate, quantity, cost code, work order — whether it is chargeable to the client or an internal cost of the job.
Equipment utilization
Hours, cost, billable value, and the chargeable versus non-chargeable split for every unit and equipment type — so idle iron and rate gaps surface before the invoice does.
Accuracy before speed
Automation that shows its work.
The system does the comparison and carries the detail. People keep approval authority.
Signed field backup
Every billable line traces back to the work performed and approved in the field.
Rate and cost-code checks
Charge-out schedules, overtime, quantities, markups, and coding are checked before billing.
Three-way purchasing match
Purchase order, receiving, and supplier invoice are compared line by line before posting.
Exceptions, not black boxes
Kadefire flags missing signatures, rate gaps, unbilled work, and margin erosion. Your team decides.
Both contract models
Fixed bid or T&M — both run on the same field record.
Run a fixed-price job with change orders and progress claims, or a T&M job your client can audit line by line down to inventory. Kadefire bills both from the same signed LEMS, and keeps your internal cost separate either way.
Change orders and progress billing, with actual cost behind every claim.
- Schedule-of-values progress claims built from the latest field survey
- Change orders priced, approved, and added to the contract sum
- Bid versus actual by cost code and LEMS type
- Holdback and cost to complete tracked while the job runs
Auditable T&M — traced to the field record, including inventory.
- Signed labour, equipment, service, and subsistence backup on every line
- Materials costed from stock issues, PO receipts, and supplier invoices
- Contract rates and markups applied consistently across the job
- Invoice drilldown to work order and source ticket
One job, one record
Everyone works from the same facts.
Field crews
Enter the day once: crew time, equipment, material, services, travel, and sign-off.
Project teams
See authorization, committed cost, actual cost, progress, and margin without rebuilding a spreadsheet.
Accounting
Create client invoices, match supplier invoices, post tax, and reconcile cash from the same source records.
Owners
Know what is earned, billed, collected, and at risk across every active job.
See your own workflow
Send us one week of field tickets.
Paper, PDF, or spreadsheet. We will show you the client invoice, supporting detail, job cost, and margin built from your own LEMS.
No obligation · no credit card · your data remains yours